RPA Government Services Solutions

Long queues, multiple forms, bureaucracy, and red tapes are some terms associated with government services. Most people dread seeking government services because they deem them slow, inefficient, and frustrating. Much of the inefficiency stems from the use of manual processes leading to errors and delays.

Luckily, public service offices are increasingly adopting automation to overcome these problems. Robotic Process Automation (RPA) software technology plays a crucial role in improving service delivery in the public sector. RPA governmental services solutions can eliminate delays that often result from bureaucracy and red tape. They can ensure that due process is followed to the letter while expediting service delivery.

Efficient Form Processing

Local governments have ordinances that require residents to fill in a form whenever they need a service. The services range from permits to licenses to license passes and more. With most municipalities allowing residents to fill out forms online via web portals when applying for various services, RPA can help expedite service delivery. Even the smallest townships have tens of thousands of residents, which creates considerable backlogs when applying for permits.

RPA technology enables the bots to mimic human technology, which becomes increasingly easier when handling forms. Municipalities use standardized forms that follow a set format. That makes it easy to program the bots to pick out and digitize and upload the information. Unlike human beings who need a break, bots can work tirelessly around the clock. Local government departments are often subjected to budget cuts, which often leaves them understaffed. With the help of RPA bots, these departments can run seamlessly without overburdening the staff. The bots can take over the menial, repetitive stuff that could take staff member hours to do and accomplish it in minutes.

The RPA bots can copy-paste information from files, open and move files, parse emails, and extract unstructured data. They're customizable to execute business processes at all levels of a department. They free up the people to focus on tasks that require a human touch, such as problem-solving, conducting analysis, and improving processes.

Streamlining HR Tasks

Government departments are seen as some of the worst employers around, especially when compared to the private sector. Simple tasks such as recruitment become daunting because their HR departments are reliant on manual tasks. The magnitude of data generated by an individual is enough to overwhelm HR professionals, especially in an understaffed office. That means it can take up to six months to fill in a position, making it hard for such departments to attract top talents. HR professionals are prime candidates for RPA bots because record-keeping, which is crucial to their jobs, is a monotonous and repetitive task.

With proper configurations, RPA bots can help automate an entire range of HR tasks regardless of their complexity or the systems in use. The bots mimic employees' actions in web and desktop applications to speed up the process and eliminate mistakes. Some of the HR operations that could benefit from automation include:

  • Collecting and collating payroll data from Point-of-sale

  • Creating and updating employee profiles in Payroll and HR systems

  • Running background checks

  • Collecting and analyzing performance management data

  • Some HR tasks can be automated, including compliance, payroll, and data management.

By automating the critical but time-consuming tasks, RPA bots free up the HR professional's time. Automation improves the workflow while allowing the employees to focus on creative or analytical tasks, which is critical in improving job satisfaction. Using an RPA software solution creates a cost-effective workflow while keeping the employees motivated and productive.

Validating Financial Transactions

Financial transactions are at the core of every local government. The finance department must track the revenue generated from various sectors. Employees must process and validate all incoming invoices for authenticity and accuracy. That leaves financial department employees processing a vast number of transactions daily using an inefficient system. That creates room for errors which leads to huge backlogs and inefficiencies.

By integrating RPA bots, can help streamline and speed up the process of validating and reconciling transactions. The software bots will automate data input, reconcile errors, and make various decisions related to each transaction. Automation speeds up the process while minimizing human intervention. Better yet, bots will never lose a form, overlook an error, or take time off.

Proper deployment of RPA bots lets you create an end-to-end automated workflow for each process. That ensures data consistency across the entire department while allowing you to integrate third-party applications. They can extract data from bills and bank statements with exacting precision. Bots can also reconcile purchase orders with invoices to speed up payment schedules.

With RPA, local governments can automate tedious back-office processes such as ERP data entries. That creates a smooth workflow of gathering, logging, processing, updating, and validating data. Automation reduces transaction times to maximize productivity and free up valuable time. Analysts can focus their skills and effort on more rewarding tasks.

RPA governmental services solutions can help local governments shed some of the negative publicity. It can help them rival the public sector in service delivery and job satisfaction. Local municipalities can clear up most of their backlogs and drastically reduce the waiting times on permits and other crucial services. RPA bots are deployable in all local government departments and at all levels – from HR to legal to finance to logistics and garbage collection.

Get RPA Governmental Services Solutions Today!

Harnessing the benefits of RPA automation is only a phone call away. Call OZ Digital Consulting today, and we'll help you transform your local government into a beacon of efficiency and service delivery. Get started today.